Develop and implement photography policies and procedures for photographs, with reference to established documentation standards:
- Society personnel
- Consultants, contractors and vendors
- Inventory and assessment (information content and physical
- Organization, management and use
- Conservation and reproduction;
- Retention (during and after projects);
- Storage and retreival.
Train staff to employ these policies and procedures.
- Request all negatives and original photographs that
are taken taken by consultants.
- If the photography is not work for hire or if
it is copyrighted, secure a permission release to reproduce
and publish any photographs.
- Require all in-house personnel, consultants and others retained
to document the structure to adhere to standards.
Develop a standard cataloging system, including notation
of all images (archival, copy negatives of archival images, and
record photographs) by:
- room number
Include datbase-driven graphic display of images in the
Society Information and Communication Management System. Copy
all photographs (and other graphics) employing an image database
program with strong search capabilities.
Organize all photographs as part of the Society institutional
records and, where appropriate, archives.
Duplicate photographs in other collections for inclusion
in the Societys archives.Obtain permission as needed.
Locate all original photographs in a climate-controlled, dust-free archival environment and employing archival products.
Record all interior spaces using 35 mm format images (at
minimum, with 2-1/4" format preferred; large format, 4"x5"
for archival documentation; 5 mb TIFF images, minimum, for digital).
- orthographic, perspective-controlled views of elevations
- orthographic views of ceilings
- oblique views of floors
- details, as needed, to record ensemble, character-defining
features, priority items
Document any intervention, including and greater than
- existing conditions
- work in progress
- process, techniques, materials and details to be included
in interpretation of stewardship
- architectural fragments before and after removal
- items of "discovery"
- hidden details before they are covered
- "as built" conditions of all spaces
Provide the following information for each photograph using the following datafields and included in . Provide an identification
or accession number on each photograph and contain the information
below in the inventory list:
- Organization (if applicable)
- Structure and Location (address)
- Interior: Floor, Room, Elevation, Orientation
- Element/Detail, Scale, Materials (where applicable)
- Exterior: Elevation, Orientation, Element/Detail, Scale
- Materials (where applicable)
- Date of Photograph: Month/Day/Year
- Name of Photographer (Year © Name of Photographer), Company
(if other than the Society)
- Reference to accompanying drawings, reports, site conditions
- Measurements: scale, color
- Numbering, if part of a series
- Identification/Accession Number
Note: orientation refers to compass direction of camera to