Assets > Preservation Technical
Notes Format Guide
Transcribed and modified from circa 1983 guidelines printed by
the National Park Service.
This Preservation Tech Notes Format Guide is designed
to assist authors in the preparation of draft manuscripts after
abstracts have been approved. The Technical Notes focus
on successful solutions to preservation problems; although experimental
aspects of a particular case study may be noted, generally they
should not be the primary theme of the Technical Note.
Authors should submit typed double-spaced drafts, limiting the
length to approximately 2500 words. Technical Notes are
usually 2-4 pages (typeset), including illustrations, with 6 pages
as the maximum.
If the subject of the Technical Note involves a case study,
the following format should be used; general topics have more
flexibility in terms of format.
Case Study Format
In the first two to three paragraphs, provide a brief description
of the historic resource (i.e., building, structure, or object),
the reasons for its significance, and the specific features
and/or materials which will be the subject of the Technical
Following the introduction, under separate headings, the preservation
problems and solution should be clearly stated. Readers should
be able to determine at this point whether the case study is
sufficiently applicable to their preservation problem or area
of interest. If possible, limit the problem and solution to
the first 750 words of the typed text.
The majority of the text would normally be included in the
section/s dealing with the planning or preservation work. Sufficient
detail should be provided to enable the reader to understand
clearly how the work was undertaken and to be able to apply
the process or technique in part or in total to another project.
One or several headings can be used, such as "Fabrication" and
"Installation," and ample illustrations and photographs for
these sections should be provided.
For many of the Technical Notes, project costs will
be of particular interest to the reader and may merit its own
separate heading. Otherwise, the cost figures can be incorporated
in other sections and also in the "Data Box" provided at the
end of each Technical Note.
The text should conclude with a general evaluation of the project;
in other words, what was learned and what might be done differently
next time. This conveys an opportunity to convey further insights
that were gained as a result of the actual work that would be
of assistance to others undertaking similar projects. While
the Technical Notes cover only successful endeavors,
all of the project goals need to be met and any limitations
of a particular treatment, for example, could be addressed here.
Project Data Box
Rather than include in the text names of specific products
or proprietary methods, this information should be provided
in the project data box. Among other information to include
would be the name of the owner and the location of the historic
resource, the principal individuals and firms involved in the
work, project costs, and the dates the work was undertaken.
|Careful, thorough documentation before, durign adn after
any treatment must be undertakento develop a successful Technical
The Technical Notes rely heavily on photographs and
illustrations to show the conditions and problems which were
addressed as well as the actual work. Photographs of existing
conditions, work in progress as well as completed views should
be provided wherever possible. They should be keyed to the text,
dated, and captioned in sufficient detail to allow the photographs
and drawings to convey on their own the substance of the text.
An overall view of the building or object is needed for use
on the first page. Photographs should be digital (2 mb and 1200x1600
at 72 pixels, minimum). Appropriate credits for each photo should
be noted and, where applicable, signed permission for use of
individual photographs in publication should be included. Submission
of ample photographs will provide greater layout options; please
indicate whether the photos need to be returned.
Either rough sketches or camera-ready drawings may be submitted.
In the latter case:
- Include any text on a separate overlay as the text will
be type set;
- Prepare drawings about 50% larger than the suggested print
size, if possible, as this will provide greater flexibility
in layout. Be careful that the line weights are sufficiently
heavy that detail will not be lost in reduction and printing.
- Provide the name of the person who prepared the drawing.