Preservation > Access

Goal

Provide maximum physical and intellectual access to the collections today, while protecting against any intellectual infringement, overuse, misuse, or theft; and through conserving the objects for posterity. Manage and interpret this balance between preservation of the collections and access to them.

Definition

"Collections management, care, research and scholarship are seen as central to the access agenda. The concept of ‘intergenerational equity’ is used to emphasize this point.

"... learning and access are only sustainable if investment in collections management and care is safeguarded....

"However, the increasing focus at national, regional and institutional level on learning and access is believed to be at the cost of stewardship and collections."

Porter, Gaby. Overview of Collections Information and Advice in the Museums Domain, re:source, The Council for Museums, Archives and Libraries, Executive Summary 2.3, December 2002

Scope

Access refers to:

The ability of staff, consultants, and contractors to readily and easily employ records for research and intellectual development.

The ability of staff to readily and easily access and use facilities and in the course of their job and in accordance with the provisions of the Americans with Disabilities Act, as amended.

The ability of staff, consultants, and contractors to physically and visually access facilities to undertake conservation work.

The ability of Society members and visitors to access the collections in a variety of meaningful ways and in accordance with the provisions of the Americans with Disabilities Act, as amended.

The ability of the Society to seek additional interpretive experience to contribute to a broadened accessibility of the collections and its understanding through graphic and audio means, publications and the Internet.

Through interpretation, provide interactive means to engage people having multiple intelligences and from varied social, economic, and cultural backgrounds.

The ability of the Society to minimize access to specific records or facilities.

The ability of staff and consultants to inspect closely, easily and frequently all areas of a site.

Access to the collections and collections records will not be unreasonably denied. However, acknowledging its responsibility to safeguard the collections and collections records, the Museum reserves the right to control access to prevent the following:

Deterioration, mutilation, loss, or dislocation of objects and/or collections records;

Undue interference with the administrative, professional, and technical operations of the Museum;

Undue impact on the furnishing of services to other Museum users.

References

Accessibility Considerations, Technical Preservation Services, National Park Service

Americans with Disabilities Act, U.S. Department of Justice, 1990

ADA Accessibility Guidelines for Buildings and Facilities (ADAAG), as amended through September 2002, The Access Board

Special Needs of Researchers, Especially for People with Disabilities, Library of Congress

Accessibility: A Selective Bibliography, NLS Reference Bibliographies, National Library Service for the Blind and Physically Handicapped, Library of Congress, June 1994.

Architectural Barriers Act of 1968, as amended, 42 U.S.C. §§ 4151 et seq.

Museum Accessibility (download as PDF format file), Curatorial Safety Measures, Museum Management Program, National Park Service, 2003.

NLS and Mystic Seaport Collaborate on Accessibility, National Library Service for the Blind and Physically Handicapped, Library of Congress, January 2002

The National Library Service for the Blind and Physically Handicapped and Mystic Seaport, the Museum of America and the Sea, in Mystic, Conn., recently announced a group of accessibility initiatives for America’s blind and physically handicapped individuals.

Section 504 of the Rehabilitation Act of 1973, U.S. Department of Labor

Porter, Gaby. Overview of Collections Information and Advice in the Museums Domain, re:source, The Council for Museums, Archives and Libraries, December 2002.

Access and Use, NPS Museum Handbook, Part I (1999), F:21, , pp.21- 22.

___ Procedures for evaluating museum collections use
___ Forms
___ access procedures and rules governing use statement
___ researcher registration form
___ copyright and privacy restrictions statement
___ researcher duplication form
___ researcher log
___ Checklist: Evaluating a Request to Use Museum Objects
___ Standard operating procedures
___ access procedures
___ research and reference standard operating procedures
___ handling procedures
___ monitoring research space
___ duplicating and reformatting
___ Research space
___ Conditions
___ dedicated space
___ security
___ adequate space
___ location adjacent to work and storage space
___ adequate equipment and utilities
___ disabled access
___ Restrictions and legal issues
___ Restrictions
___ donor
___ sensitive data
___ Legal issues and compliance
___ copyright
___ privacy and publicity
___ Archaeological Resources Protection Act
___ National Historic Preservation Act
___ Endangered Species Act
___ Public Law 105-391, Title II-National Park System Resource Inventory and Management
___ Freedom of Information Act
___ Native American Graves Protection and Repatriation Act
___ Publications
___ Forms
___ intellectual property permission request
___ assignment of copyright by contractor
___ cooperative publishing agreement
___ model release form
___ Memorandum of Agreement or contract with publisher
___ Standard operating procedures
___ publication project checklist
___ digital publications project checklist
___ Museum Management Program editing checklist
___ Reproductions
___ Forms
___ reproduction order notification sheet
___ permission to publish
___ agreements and contracts for reproductions
___ standard operating procedures for 2-D and 3-D reproductions
___ Special uses
___ Forms
___ special use permit
___ hold harmless or liability clause to be included in a special use permit
___ conditions included in special use permit for spaces housing museum collections
___ Procedures
___ filming and photography in spaces housing museum collections
___ special events in exhibit spaces
___ keeping objects in working order
___ museum objects used in performance, sound production or demonstration
___ museum objects used in educational and interpretive programs
___ Research
___ Staff knowledge of library research techniques
___ basic research
___ special sources on archives
___ special sources on museum objects
___ Staff knowledge of museum research techniques
___ Staff knowledge of archival research techniques
___ Staff knowledge of Web searching techniques
___ Staff knowledge of how to interview potential researchers

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