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Hawkins, Dominque M., AIA. Historic Structure Reports and Preservation Plans [download as PDF file], New Jersey Historic Preservation Office., p. 4-6.

"Preservation Plans

Although there is not full agreement as to what to call an abbreviated HSR, the terms “Preservation Plan” and “mini HSR” have been used. For the purposes of this brief, “Preservation Plan” [PP] has been adopted to avoid confusion between the two documents.

Preservation Plans tend to be prepared to assess and guide the effects of a proposed treatment or construction related capital project on the existing fabric of a property. Examples of such actions may include repair or replacement of historic fabric, change in use, systems upgrades, code compliance or accessibility upgrades, and hazardous materials abatement. Preservation Plans should include as much historical research and existing conditions documentation as is necessary to substantiate its recommendations but are not meant to be the complete documentary record of existing conditions that would be found in an HSR. Preservation Plans are similar to HSRs but:

  • They tend to be prepared immediately proceeding a specific capital improvement project
  • The history of the construction, alterations, owners, and significant events at the property is abbreviated in detail and is generally limited to what is directly affected by the contemplated project
  • Since they are often prepared for a specific project, the long-term benefit of the Preservation Plan as a resource document is considerably less than an HSR...."

"Utilizing an HSR or Preservation Plan

Once an HSR or Preservation Plan has been prepared, it should be utilized by owners or stewards to implement a plan of action. Although an HSR is primarily a documentary resource and not project or issue specific, it is extremely useful for a number of purposes. HSRs can:

  • Broaden the understanding and appreciation of a property
  • Enable development of a use plan that maximizes respect for historic fabric in conjunction with program needs
  • Inform curatorial and interpretive issues
  • Develop Interpretive Plans and inform other planning documents
  • Assist in the development of a Maintenance Plan [if not included in the HSR]
  • Assess the impacts of proposed alterations
  • Prepare construction documents for a capital project
  • Provide information in response to management or development issues
  • Provide information for fundraising efforts to support future studies or construction projects
  • Guide future research

Since a Preservation Plan is usually undertaken in anticipation of a specific project, its recommendations tend to lead directly to construction documents and a capital improvement project. Therefore, the future research value tends to be more limited.

HSRs and Preservation Plans are not static documents. They should be supplemented, as more information becomes avail- able. This information can be gathered during or after the construction work, additional physical analysis or historic documentation. As such, it may be appropriate for owners and stewards to request an electronic copy [diskette] of the final document or bind it in a manner which allows new information to be easily integrated, [e.g. three-ring binder]."

Historic Preservation Plan - Sample Outline, Historic Preservation, Office of Facilities Management, Department of Veterans Affairs.

Historic Preservation Plan

In general, a Historic Preservation Plan, also called a Cultural Resource Management Plan, may contain the following items, and is best formatted in a three ring binder, and/or a computer disk:

  1. Executive Summary / Overview
  2. Management Recommendations
  3. Site and Building Intensive Inventory: Identification, Evaluation of all Resources
  4. Historical Overview and Site History
  5. National Register of Historic Places Nomination, if not already listed
  6. Historic American Buildings Survey (HABS) documentation, if needed for Section 106 compliance
  7. Planning Integration of FDP, 5 Year Plans with preservation considerations
  8. Design Guidelines for Future Construction
  9. Materials Treatment - Guidance and Standards
  10. Maintenance Schedules
  11. Sections 106 and 110 Compliance Guidance and Procedures
  12. Phase I (and II, if needed) Archeological Investigation
  13. Specific Preservation Issues

The Outline could be as follows:

I. Summary Information

  A. History and Significance Summary

  B. Project Review Requirement Summary

  C. Issues and Management Recommendations

  D. Archeological Information Summary

  E. Building and Landscape Inventory

II. Legal Requirements

  A. Historic Preservation Laws and Regulations

  B. Rehabilitation Standards

  C. VA Directives and Procedures (handbook)

III. Historical Research and Documentation

  A. Site and Building Inventories and Evaluations

  B. National Register Nomination(s)

  C. HABS Documentation

  D. Archeological Survey

IV. Technical Information and Guidelines

  A. Maintanance and Repair

  B. Building Rehabilition

  C. Landscape Maintenance and Rehabilitation

  D. Additions and New Construction


Historic Preservation Plan - Sample Scope of Work, Historic Preservation, Office of Facilities Management, Department of Veterans Affairs.

A proposed major construction project will have a significant effect upon the ______VA Medical Center (VAMC). The VAMC property includes: (the former _______Branch of the National Home for Disabled Volunteer Soldiers or one of 50 properties in VA’s Architectural Set), which has been determined eligible for listing in the National Register of Historic Places. As part of planning for this construction project, additional information is needed on historical and archeological resources.

This scope of work for this preservation planning effort includes the following four tasks:

Task One — Phase One Archeological Survey

Task Two — National Register Nomination and Inventory

Task Three — HABS Overview and Building Documentation

Task Four — Historic Resource Planning Notebook

This preservation planning effort will be accomplished as a reimbursable to the design contract for the major construction project. ______Associates is the architectural/engineering firm for the major construction project. As preservation planning expertise is not available in-house, ______ Associates will contract with qualified preservation consultants to perform this work.

The preservation consultants are expected to be fully knowledgable of Federal historic preservation laws, regulations, standards and guidelines. Research methods, and submissions shall meet professional standards including those established by the Department of Veterans Affairs (VA), the State Historic Preservation Office (SHPO), the National Park Service (NPS), and the Advisory Council on Historic Preservation (Council).

As appropriate, the Inventory, HABS effort and National Register nomination should be coordinated and not duplicate similar efforts. The Inventory should be a comprehensive inventory of all significant contributing and non-contributing buildings, structures and landscapes elements. The format should be similar to the HABS "short forms" and include photographs of each resource. The basic difference is that the HABS effort does not include non-contributing resources. Portions of the Inventory will also be used as backup to the National Register nomination.

Research on the history of this facility has previously been undertaken. Backup information to the 1981 determination of eligibility and 1988 archeological project should be reviewed. There is also substantial information available from the VAMC and VA’s Historic Preservation Office, including written records, plans and photographs.

Suggestions by the consultant are welcomed to encourage public involvement, awareness and recognition of this historic resource planning effort.

The following pages describe in detail each task. Also follows is a list of contact persons.

Task One — Phase One Archeological Survey

This task requires preparation of a Phase One Archeological Survey of the _______ Department of Veterans Affairs Medical Center (VAMC) property. The purpose of the Survey is to identify the presence and location of significant prehistoric and historic archeological resources. The Survey will require a literature review, development of a cultural resource overview and context, and an appropriate level of field testing identifying the presence of archeological resources. Testing should also document any evidence of prior disturbance. The survey report will include a site sensitivity map showing locations of archeological sites, and areas of high, low, and no archeological potential. The report will also provide management recommendations.

A 1988 excavation recovered National Home area artifacts from a forty square foot area. The data recovered from this excavation, and the resulting report should be incorporated, as appropriate, into the Phase One Archeological Survey of the entire facility.

Sites that are determined potentially eligible for the National Register may require additional testing and evaluation. The consultant archeologist may be requested to complete additional testing, data recovery, or construction monitoring services. If this additional work is required, it will be negotiated with the consultant archeologist as additional tasks.

Professional Standards: The consultant archeologist is responsible for ensuring that the Phase One Archeological Survey, including survey methods, report format, and management recommendations, meet professional standards including those established by the _______ State Historic Preservation Office, the National Park Service, and VA’s Historic Preservation Office.

Coordination: The archeologist is responsible for coordinating review and acceptance of the research methodology with the _______ SHPO. Prior to initiation of any field work, the archeologist shall contact the VAMC Chief Engineer to coordinate scheduling of field work. During field work, periodic status reports shall be provided to the Virginia SHPO, VA’s Historic Preservation Office and VAMC Chief Engineer, and any other interested parties. The 100% complete draft report is to be submitted to the ________ SHPO and VA’s Historic Preservation Office for review.

Final Report Distribution: Copies of the accepted final survey report will be distributed as follows:

a. Virginia SHPO (one copy)

b. National Technological Information Service (one copy)

c. Director, VAMC (one copy)

d. VA Historic Preservation Office (one copy)

Curation: All artifacts discovered during this investigation shall be properly inventoried and stored at an approved curation facility in accordance with Federal standards. Copies of the curation agreement shall be included in the survey report. Other archeological collections and artifacts which have been discovered previously shall also be identified and recommendations made for their proper disposition.

Task Two — National Register Nomination and Inventory

This task requires preparation of a National Register nomination for the _________ Branch of the National Home for Disabled Volunteer Soldiers and all other above ground cultural resources at a VA Medical Center eligible for the National Register.

The consultant will be responsible for undertaking appropriate historical research and field work. A copy of the existing determination of eligibility is available. VA’s Historic Preservation Office will provide copies of National Register nominations prepared for other similar VA properties.

The format for the nomination will follow National Park Service guidelines and _______ SHPO survey requirements. The nomination will include as backup a comprehensive building, structure and landscape resource inventory and also appropriate documentation from the HABS effort and archeological survey.

The consultant shall coordinate technical review of the nomination(s) with the _______ SHPO. The final nomination will be provided to VA’s Historic Preservation Office for review and approval. VA’s Historic Preservation Office will coordinate the final submission of the nomination(s) to the ______ SHPO and National Park Service.

Task Three — HABS Overview and Building Documentation

This task requires preparation of a historic documentation package of the former National Home for Disabled Volunteer Soldiers. The documentation should mee Historic American Building Survey (HABS) standards, and should include an "overview" with "short forms" for individual buildings. Building #___, proposed for demolition, will be documented to an "outline format" level.

The consultant shall request the National Park Service Regional Office for a determination of the recommended level of documentation and for additional technical guidance. The VA shall review NPS's recommendation, prior to the consultant proceeding.

The final documentation package must be reviewed and accepted by the National Park Service and VA Historic Preservation Office. The original documentation package shall be submitted by the consultant to the National Park Service, for inclusion in the HABS collection at the Library of Congress. High quality archival copies of the accepted documentation package shall be provided to the;

a. Director, VAMC (one copy)

b. Virginia SHPO (one copy)

c. VA Historic Preservation Office (one copy).

Task Four — Historic Resource Planning Notebook

This task requires development of a Historic Resource Planning Notebook. This notebook is to be used as a consolidated reference tool to assist the VAMC staff in complying with Federal preservation laws, regulations and standards. The notebook will contain specific detailed information about a VA Medical Center, as well as general technical guidance on regulations and preservation techniques.

Format: The historic resource planning notebook should be in a standard three-hole looseleaf binder. The looseleaf binder will allow for future updating of sections. It should have divider pages and table of contents to facilitate its use as a quick and easy reference guide. The writing style for the summary sections should be clear, succinct and appropriately written for VA managers and staff who may have limited experience with historic resource planning requirements.

Following is an outline for the Historic Resource Planning Notebook. Those sections noted with an asterisk (*) will be developed or supplied by VA’s Historic Preservation Office.

I. Summary Information

A. History and Significance Summary

B. Project Review Requirement Summary

C. Issues and Recommendations (Prioritize and make recommendations on significant preservation planning and maintenance issues, including specific projects identified in the Facility Development Plan and Five Year Plan.)

D. Archeological Information Summary

E. Building and Landscape Inventory

II. Legal Requirements

A. Historic Preservation Laws and Regulations

B. Secretary Standards for Rehabilitation

C. VA Policy on Cultural Resource Management

III. Historical Research and Documentation

A. National Register Nomination(s) (copy)

B. HABS Documentation Package (copy)

C. Phase One Archeological Survey (copy)

D. Public Informational Brochure (see next page)

IV. Technical Information and Guidelines

A. Maintanance and Repair

B. Building Rehabilition

C. Landscape Maintenance and Rehabilitation

D. Additions and New Construction

Review and coordination: The historic resource planning notebook will be reviewed at both a 50% complete and 100% complete stage. The reviewing parties include:

a. Chief Engineer, VAMC (00/138) (two copies)

b. SHPO (one copy)

c. Advisory Council on Historic Preservation (one copy)

d. VA’s Historic Preservation Office (087) (two copies)

e. VHA Regional Office (one copy)

Following final review of the historic resource planning notebook, ten high quality copies will be provided to the VA Historic Preservation Office for final distribution. If information is developed in word processing or data base format, copies shall also be provided.

Public Informational Brochure: A brief informational brochure will be prepared summarizing the history and significance of a VA Medical Center. It should supplement the existing ______ VAMC Walking Tour Brochure. The format of the brochure should be reviewed by VA’s Historic Preservation Office and the _______ VAMC Public Affairs Office. A camera ready original and 300 copies shall be provided.

Final briefing: The preservation consultant will coordinate an approximately half day briefing on the historic resource planning effort at _______ VAMC, which will include;

a. A briefing for the Director and key staff,

b. A more detailed briefing for staff that will be utilizing the historic resource planning notebook, c. A general audience presentation/display of the historic resource planning effort and its findings.

Summary of Deliverables (not including draft reviews)

Task One - Phase One Archeological Survey (4 copies)

Task Two - National Register Nomination(s) (original)

Task Three - HABS Documentation (original and three copies)

Task Four - Historic Resource Planning Notebook (10 copies)

Public Informational Brochure (300 copies)

Briefing (1/2 day session)

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